Friday, June 29, 2012

System KeyWords for Managed MetaData Service



under the "System" Group >  "Keywords" Termset  I can see various terms which are named as various combination of digits like  :













If you know why they are there , kindly share this with all of us.Please explain what is the purpose of these digits ( Enterprise Keywords) , I we loose few of them , what may be the consequences.


The source of the question is , one of our servers is having  few extra of them like : 18,19,20,21,22,23

Reply 1


I checked and I wasn't able to reproduce this issue by Content Deployment between 2 SharePoint environments so this seems like an environment specific issue; in-depth engagement is not feasible thru forum replies and this issue requires a more in-depth level of support.
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However, other members of the community may still have encountered the issue you're seeing, and have a solution to offer!

The keywords visible under "System" group are added by tagging documents / list items with predefined (taxonomy) and user defined (folksonomy). There are no pre-populated digit keywords so I do not believe there would be impact other than tagged items losing these tags.

Please see the following articles
Nishant Shah


Reply 2


I doubt :

if staging has a dummy term and corresponding TaxonomyHiddenList entry . The Content deployment /migration from staging to production create such type of terms.


What Microsoft can do to fix it :

1. Suppose staging has a term (myGuid) under Termset1(Guid1), under Group1 ( Guid2) , under Store 1 ( Guid3 ); and while migration of site collection it finds a term in taxonomyhiddenlist which is missing on target >

2. It should search for Guid1 under GUID2 under GUID 3 to create a term with myGuid.

As of now under current implementation by Microsoft for migration API's it seems to be creating entry under Group System Termset Keywords.

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